Just volunteered as club secretary? Here's the organised system you actually need. It's everything you need to run the administration side of your club, in one Excel workbook.
Club records end up spread across inboxes, folders and someone's car boot, and nobody knows where the latest version is.
Actions from meetings get lost, renewals slip past, and a coach's WWCC expires without anyone noticing.
When the secretary steps down, years of know-how go with them, and the next volunteer has to work it all out again.
The Secretary's Book is the digital version of the old book that used to sit on the secretary's desk, with the minutes, correspondence, contacts, decisions, reminders and handover notes in one place. Now it's connected and automatic.
Open the book and see straight away how your club is tracking on admin.
Track child-related checks, whether the club has verified them, coaching accreditation and first aid. Everything is flagged automatically.
Every task gets an owner, a due date and a flag, and every motion is recorded with who moved it, who seconded it and whether it carried. That becomes your club's memory.
19 typical AGM tasks, from calling for nominations to lodging your annual return, each with a due date worked out from your AGM date. There's also a nominations and election results register.
25 common club items are already listed for you. Add the expiry or review date and you'll get a warning 90 days and 30 days before it's due.
So the next secretary doesn't have to start from scratch.
Download straight away and open it in Microsoft Excel. Start with the sample club to see how everything connects.
Add your club details, committee, key dates and volunteers. The Start Here tab walks you through it.
Log correspondence, update actions after meetings, and let the Dashboard tell you what's next.
Digital product. Nothing will be shipped. Refunds & licence
Licences are available so an association, council or club network can share the Secretary's Book with all its clubs. Get in touch about pricing, a review copy, or a short session for your club secretaries.
Microsoft Excel on Windows or Mac. It's designed for Excel, so we recommend Excel for the best experience, including the colour-coded flags and dropdowns.
No. You type in the cream cells and everything else works itself out. The formulas are protected so nothing breaks by accident, and the Start Here tab walks you through set-up.
No, it works alongside it. Official player registrations stay in your registration platform. The Secretary's Book is the secretary's own admin record: meetings, decisions, actions, compliance, volunteers, sponsors and handover.
It gives you fields, typical checklists and reminders so nothing slips through. Rules differ by state and by your club's constitution, so always confirm the current requirements with your state agency, member federation and state regulator. It's an organising tool, not legal advice.
Yes. One purchase covers one club, so you can share the file with your committee. Please don't share it with other clubs. For multiple clubs, ask us about an association licence.
The Football Edition comes first, and editions for other sports are on the way. Get notified when yours is ready.
Not affiliated with or endorsed by Football Australia or any member federation.